Undersecretaries Assistant Secretaries Bureau and Assistance Directors Local Manager Classes Section Superintendents Consumer Basic and Secondary Colleges Minds All Others Concerned

Undersecretaries Assistant Secretaries Bureau and Assistance Directors Local Manager Classes Section Superintendents Consumer Basic and Secondary Colleges Minds All Others Concerned

1. The section of training (DepEd) fears the enclosed tips on transport of Learners’ School files, which determines regular tasks and methods in the request, and discharge of students’ Form 137 (lasting track record) and kind 138 (state cards) to all of open public schools across the country.

2. This approach aims to guarantee the clean and effective asking for and publishing of students’ school lists without inconveniencing the learners and people.

3. All DepEd instructions and other related issuances, rules, and procedures, which have been contradictory using this rules, were hereby repealed, rescinded, or altered properly.



I. Rationale

There have been two standard college lists that report the learner’s shape and educational and extra-curricular rankings: type 137, referred to as consistent report, containing the learner’s shape and famous academic report, and kind 138 your state credit which shows the academic performance of a student in certain class season. DepEd Purchase Number 8, s. 2015, the class review plan, provided the guidelines on expertise is incorporated kinds 137 and 138.

Kind 138 site right here happens to be given to Grades 1 to 10 students every end of the grading cycle while Grades 11 to 12 will receive they every end semester. At the conclusion of the college 12 months, type 138 was a required document for a learner enroll to the next standard levels because furthermore implies the learner’s marketing condition. On the flip side, school bodies request for the release of kind 137 of score 1 to 12 students who send to an alternative class or changeover from basic to alternate.

Through the lack of certain methods, the procedure of seeking and launching of recognized university registers of learners changes per college. This coverage shall develop the steps to be used through school in dealing with the learner’s school information as soon as students enlist, send schooling, and ask for essential reports other relevant functions.

II. Scope regarding the Insurance

That arrange will produce standard processes and protocols through the request also release of learners’ create 137 (Permanent recording) then Form 138 (Report Card) to all of schools and Schools Division Offices (SDOs) nationwide.

III. Concept Of Keywords

  1. Kind 137 (Permanent history) – long-lasting faculty student report demonstrating the old academic and co-curricular report on the student
  2. Form 138 (review Card) – report showing the academic functionality of a learner in a given university annum
  3. Getting University – the college requesting for that permanent record of a transferring student
  4. Originating Faculty – the school publishing the long-term data of a moving student

IV. Rules Statement

The section hereby establishes the regular operations and practices in requesting and issuing of learner’s class files. This mechanism follows the DepEd’s sight, mission and main beliefs and signs up for the rules of:

a. complimentary, top quality standard knowledge;

b. Clearness and responsibility;

c. ease of access and regular launch of learners’ university reports; and

d. safety and privacy of students’ files.

Tips on Learner’s University Reports

This insurance details the standard methods through the transport of students’ university reports. This plan knowledge the functions in asking for the permanent university documents (Form 137) for a simple yet effective move of papers without inconveniencing the mother and father and the learners.

So that the reliable production and transfer of learners’ class registers, the below will probably be discovered:

a. The pass of lists of learners need to be made simple and quick without encumbering the learners and mom and dad. But this ought to maybe not undermine the privacy and security of class record.

b. getting universities shall protected all long-term documents (version 137) of incoming students prior to the stop of basic grading stage. For transferred-in students throughout the faculty season, shift of reports will probably be secured four weeks (30) from first day of college presence.

c. Learners and/or their unique folks or protector are not permitted to hand-carry the long-lasting files (kind 137) into receiving class.

d. In case there are unavailability of type 137 with scenarios beyond our personal controls, the document on marketing promotions (class type 5) can be utilized as substitute, which is available during the schooling section workplace (SDO).

e. The student info technique (LIS) will be made use of as platform into the ask and release of learner university documents; ergo the deal shall purely get between your getting and originating education merely.

The below procedures must then followed to support the consult and release system:

A. School-to-School Transfer of Type 137

The majority of dealings on shift of learner’s school tape usually arise during enrolment time and following starting of classes. To enhance the soft and rapid transfer of reports, the flowchart below explains the entire process of inquire and release of learners’ Form 137between the obtaining school and coming class;

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